On Our Minds
Here is my 10,000 foot level understanding of the work involved. Please read it over and see if there is some part of this you would like to participate in.
Because HASA and A03 are very different systems, the data export/import has to be:
- SQL export from HASA that includes only valid content. No off-list works, no author information besides name and contact email, removal of empty stories and chapters, etc.
- Deliver the prepared SQL file to A03 technical team
- A03 team imports data into a temporary site.
- HASA story admins use A03 tools to transfer stories from the temporary site into the final A03 archive location
For manual work, item #4 is the bulk of the effort. There are @ 6,000 stories (give or take a few hundred) that will be exported. I will be 100% involved in Steps 1-3 and will assist with troubleshooting on #4. Once #4 is underway, I step out of the picture in any major capacity. I just become one more author in the mix.
Apart from the export/import, the bulk of the work related to the transition is going to be making sure authors who wish to claim their stories are allowed/enabled to do so. To the degree that an author already has her works in A03, that is one less story/set of stories for the admins to move from the temporary site to the final site. NOTE - while in the temporary site, stories can be viewed but not modified.
The other big work pill, which can be done when the stories are imported to A03, is stories that are unclaimed must have a standard statement inserted into the story overview making clear that the work was imported from HASA. It's just copy/paste of a prepared piece of text, but it is work.
There also needs to be an effort to get the word out to authors that their story(ies) have been relocated. I suspect the communications part will be the most time consuming. I am willing to make an author's email list available in an Excel file to the team that takes over to make communication easier, but otherwise I will not distribute contact info.
So, there is going to be a significant amount of work that needs to be done in a reasonably short period of time (a few months) mostly involving copy/paste and clicking buttons to handle stories, and doing a lot of emailing to communicate with authors. It will require teamwork and coordination.
Going forward, someone or some group needs to be responsible for the archive as such, work with the A03 team on any infrastructure issues, answer questions about the site, and generally be the voice of HASA. If this site is any example, you will have weeks where nothing happens and no one asks for anything, then you'll have a flurry of activity where there's a bunch of requests, something breaks, there's an outbreak of bad behavior, and so on.
Hope this answers the basic questions. I'd like to wait a day and see if anyone else has interest, then work with the volunteers in a private discussion thread. We have a admin section of the site where this can be done.
I would be interested in seeing what exactly might be involved, as well. I would like to be part of a team that takes charge of this, but I know that my Real Life responsibilities will have a say in how involved I can be legitimately -- so I'd like to know the details before I give my final YES.
As I said earlier, I'm willing to help with converting stories at Open Doors. I don't think I'm up for taking on much beyond that, but if there's small things that can be split off from other tasks, who knows...
Glad you're interested though
I would be willing to do this. Hopefully not alone, though, because you're right - this could balloon into a life-swallowing effort.
Can we have an off-forum discussion about the precise details of what the maintainers would be responsible for? This could be a completely impossible workload for one person or it could be manageable depending on expectations. Some things are going to have to change with the move, and I'd prefer to ID the details and what is feasible as early as possible.
I actually found that thread very shortly after I posted this, but thanks for following up. I'm so sorry that you're having to shut down. I wish I'd found this place sooner. I'm glad you found a way to keep the stories alive, and I hope you can find a way to make the project on a broader scale live on in a a manner you find meaningful and fulfilling.
HASA Needs a New Owner
I am working with A03 right now to get the paperwork done that will allow them to accept HASA's stories as a story set and keep HASA as an archive (vs. authors posting individually). To do this, there needs to be someone or some group who will pledge to manage and maintain HASA in the A03 system.
I will not be this person, nor will I be a part of this group. As I said in my last post, as tempting as it is to keep going, this is a new identity for the archive - a new life, if you will - and I need to let this go. I'm also not going to pick anyone or reject anyone.
No, really. I do not care who wants to take over. All I care is that whomever does will work constructively with the Open Doors team (who are all great people) and me to get things transitioned, and will communicate with readers and authors about the move. My only recommendation is that it be a team because this is a truckload of work and responsibility and it's going to overwhelm a single person.
If there's no one to hand this off to, then I literally can't do the transition. I won't commit myself or anyone else to managing the archive. It's a huge, thankless, wearing, time consuming and expensive proposition, though hopefully less work and significantly less expensive within the A03 infrastructure than trying to maintain a standalone system.
Freezing Stories - Slight change of plans, extended date
In my previous post, I had identified December 7th as the last day for story edits or updates. This is changing mostly because I don't have an export date for A03 set yet and I don't want to freeze things if the date gets pushed past the end of the year. Instead, we will work week-to-week, with a two week notice for a freeze on story edits.
No new stories are allowed on HASA, as the archive is being closed down at the end of the year. Please see this thread for details:
New member to the site here; I've been trying to submit a story to the archive, and have hit a snag when it comes to adding main characters. I can click on these characters and highlight them, but there seems to be no way to actually select them. I see no button to push, double clicking and hitting enter do nothing. I may just be missing the obvious, or there may be something I'm doing wrong because I'm new and inexperienced, but I'd appreciate some help if possible. Thanks.